docs(billing): record verified backfill (Stripe+Lago) + go-forward verification caveat
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@@ -122,3 +122,20 @@ Income-account codes come from the COA (`nexa_coa_setup`); confirm/create at imp
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- Dry-run on nexamain reports the full backfill (counts per family, $ totals, unmatched lines)
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- Dry-run on nexamain reports the full backfill (counts per family, $ totals, unmatched lines)
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with zero writes; the real run creates drafts; bulk-post on approval.
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with zero writes; the real run creates drafts; bulk-post on approval.
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- Full suite green on odoo-trial (`FCB_EXIT=0`).
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- Full suite green on odoo-trial (`FCB_EXIT=0`).
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## 10. Backfill status + go-forward caveat (2026-05-27)
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- **Backfill done + verified on nexamain.** 23 customer invoices posted + payment-reconciled
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($3,403.46), 1 void deleted. NexaCloud's `created_at`/`status`/`paid_at` proved
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**unreliable** (sync-stamped today; one void marked otherwise), so invoice + payment dates
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and paid status were verified against the **source systems**:
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- **Stripe** (14 invoices, `in_*` ids) — real `created` / `paid_at` via the Stripe API.
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- **Lago** (9 `NEX-*` invoices, `lago:*` ids, billed pre-Stripe) — `issuing_date` +
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`payment_status=succeeded` via the Lago API (`billing.nexasystems.ca/api/api/v1`, key in
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Fusion-Chat; Lago host 192.168.1.117, double-hop ssh via supabase-prod).
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Partner names came from the NexaCloud `company` field (not the user's full_name).
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- **GO-FORWARD CAVEAT — do NOT enable the daily cron yet.** `_ingest_invoices` /
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`_post_and_reconcile_paid` still date + gauge payment from NexaCloud's own fields, which
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are unreliable for new invoices too. Before automating, the ledger must verify each new
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invoice's date + paid status against Stripe (and Lago, until decommissioned) — i.e. fold
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the verification used in this backfill into the ingest path.
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